Historically, several hard copies were associated with faxing papers. A user will have inserted a hard copy into a single fax machine, and a hard copy from the receiver’s machine will have been printed. This is a slow process that will take longer depending on the number of pages in the document.
Nowadays, fax machines and scanners can digitally send documents to their destinations. The ability to send documents to a specific recipient is a huge time saver for organisations that deal with massive amounts of paperwork on a regular basis. The ability to scan and fax to digital locations has also allowed for the advancement of advanced capabilities such as form sorting, document indexing, and archival processes. Using the document scanning software, you can now scan or fax a physical document to an account in searchable PDF format.
Modern faxing allows users to send documents to fax machines from anywhere, just like email or Microsoft Office. This makes sending documents easier than before.
IP faxing is a method that can be used from a computer and requires software and an internet connection. Surprisingly, this method does not require the use of a fax machine. This method allows a computer to function as a fax machine, transmitting fax documents to a destination. It eliminates the need for the user to print the document and then fax it.
As a document management system, faxing has become a feature of multi-function printers. Faxing is no longer a separate process with MFPs because it can provide a purpose for the user to send it quickly and securely.
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