Businesses and organisations no longer consider photocopiers to be a luxury they can do without. This machine is now a common sight in places like offices, schools, and hospitals. It has even become an indispensable office tool, assisting with everything from printing files to scanning documents.

Given the importance of a copier in your day-to-day business operations and the amount of money you spent on it, keeping it in good working order is critical. The following are some maintenance tips to keep your copy machine running smoothly and long.

• Read the user manual for your machine to learn more about it. This can provide you with the information you need to properly maintain your copier.
• Always turn off the power before cleaning the copier to avoid electrical accidents.
• Clean and inspect your copier thoroughly every day. This simple task has the potential to significantly extend the life of your machine.
• Daily maintenance tasks include removing paper drawers, inspecting for stuck paper, clearing paper jams, checking toner levels, and cleaning rollers and glass.
• A thorough internal cleaning must be performed at least once a year. This includes cleaning the paper path as well as the filters.
• Maintain the appearance of your copy machine by cleaning its exterior. Wipe it down with a lint-free cloth.
• Use a soft, dry cloth to remove dust from the interior. Meanwhile, you can use a can of compressed air to reach hard-to-reach areas.
• A buildup of dust and dirt on your copier’s glass may cause marks or lines to appear on your copied documents. Avoid this by wiping the glass with a non-abrasive cloth sprayed with glass cleaner. Never use glass cleaner directly on the glass.
• Staples and paper clips have the potential to scratch the copier’s glass. So, before scanning or copying documents, make sure you remove them.
• Use a soft, dry cloth to remove dust from the interior. Meanwhile, you can use a can of compressed air to reach hard-to-reach areas.
• A buildup of dust and dirt on your copier’s glass may cause marks or lines to appear on your copied documents. Avoid this by wiping the glass with a non-abrasive cloth sprayed with glass cleaner. Never use glass cleaner directly on the glass.
• Staples and paper clips have the potential to scratch the copier’s glass. So, before scanning or copying documents, make sure you remove them.
• Use high-quality paper as much as possible to reduce shavings, paper debris, and dust inside the copier.
• Never use wet or damp paper in your copier.
• When loading paper, always be gentle. Furthermore, never force the paper into the copier as this can cause it to jam.
• Only use top-of-the-line or manufacturer-approved toners, inks, or spare parts as replacements.
• Copier cartridges should be changed on a regular basis.
• Keep an eye on supply items such as drum units. Replace them as soon as they become worn or broken.
• Schedule regular copier service maintenance checks. Even if you clean your copier every day and follow the best maintenance practices, there will be areas or parts that you will be unable to clean. Furthermore, there may be minor issues that you are unaware of. This is why a professional service maintenance check is essential. It can help detect problems before they become major issues, saving you money on costly repairs.
• When your copier breaks down, contact a professional technician. Professional technicians received rigorous training to equip them with the technical know-hows and skills required to resolve copier-related issues.