The Dos and Don’ts of Scanning Your Family’s Genealogy Documents


  • Do organize your documents: Keep all the genealogy documents in one place, and organize them by surname, date, or location. This will help you find the documents you need quickly and easily.
  • Do scan your documents in high resolution: Ensure that you scan your documents at a high resolution so that they are clear and easy to read.
  • Do use OCR software: Use OCR (Optical Character Recognition) software to convert your scanned documents into searchable text. This will make it easier for you to find specific information.
  • Do make backups: Make sure you have multiple backups of your scanned documents. This will ensure that you don’t lose them in case of a computer failure or other unforeseen event.
  • Do share your findings: Share your genealogy research with other family members who may be interested in your family’s history.


  • Don’t scan documents that you do not own: It’s important to respect copyright laws when scanning documents. Only scan documents that you own or have permission to scan.
  • Don’t scan original documents: Avoid scanning original documents unless it’s absolutely necessary. Original documents can be fragile and should be handled with care.
  • Don’t use damaging scanning methods: Avoid using damaging scanning methods like feeding documents through a fax machine or a scanner with a sheet feeder. These methods can damage the documents.
  • Don’t ignore the importance of metadata: Add metadata to your scanned documents. Metadata helps you keep track of important information about the document, such as the date it was created, who created it, and any other important details.
  • Don’t forget to cite your sources: When sharing your genealogy research, always cite your sources. This will help others verify your findings and build upon your research.
previous arrow
next arrow

© 2023 Bizcopier Solutions Sdn Bhd

💬 Get a Quote Now!