Category: Information

Much more than a new collection. It’s an entirely new way to connect your company. These hard workers are part of our flagship A3 colour Smart MFP range, which includes nine models. Each model provides exceptional dependability, output quality, and workplace productivity, so no matter which model you choose, these are the ideal devices for your high output, multipurpose environment. These devices feature a Smart Operation Panel and are intended to help you increase productivity through their extensive functionality, which includes a variety of finishing options, banner printing capabilities, and a new Intel processor. You have access to business intelligence at your fingertips. Our innovative Smart Operation Panel has a 10.1-inch touch and swipe colour panel that makes mobile and flexible working easier while also improving work-flow for everyone. You use the screen like a smartphone or tablet, and you can personalise the large, tiltable, widescreen operation panel so that every function is always at your fingertips. It also includes a full internet browser capability to make the working day more connected – and with productivity-boosting apps and one-touch icons, everything is literally at your fingertips. Mobility is now standard. Work is easier in today’s business landscape when there are more connectivity options. So what makes your device any different? You can now connect and control your MFP from mobile devices, integrate with independent smart phones and tablets, and enable access and printing from virtually any location. If that isn’t enough, you can scan and save full-color documents directly to email, portable media, and folders to expedite workflow. All of this connectivity easily integrates into your existing machine fleet, allowing you to not only maximize fleet productivity but also improve overall workflow.

An all-in-one device that makes every task productive Print, copy, scan, and fax documents quickly with the Ricoh MP C3504 colour laser multifunction printer (MFP). With a variety of convenient scan-to capabilities, you can grab files from the server, cloud, or your personal mobile device and send them anywhere in seconds. Alternatively, the Single Pass Document Feeder can scan two-sided hardcopy documents at 180 images per minute (ipm) (SPDF). You can store up to 3,000 files on the integrated document server and add optional trays to increase paper capacity to 4,700 sheets for faster printing. Make your point with color Impress your audience with 1200 dpi resolution and accurate reproduction on brochures, presentations, and other documents up to 12″ x 18″ on thicker stocks (up to 300 gsm). With the new optional Fiery® Controller, you can reproduce professional-grade RGB, CMYK, and PANTONE® colours at an everyday low price. You can even use the MFP to print large poster-size banners without purchasing a wide-format printer. Be smart, simplify With the 10.1″ Wide Super VGA Smart Operation Panel, you can work the way you want, using the same pinch-and-flick, drag-and-drop, and swipe scrolling controls found on today’s smartphones and tablets. Choose from a variety of user interfaces, one-step controls, information-rich widgets, and other features designed to reduce repetitive manual steps. Optional software applications can even be added to streamline your more complex document workflows. The all-digital user interface provides simple, intuitive navigation, allowing you to quickly access more details and check and change settings. Go your own way Create shortcuts for the tasks you do on a regular basis using the one-touch controls on the Smart Operation Panel. ID Card Copy, for example, copies the front and back sides of an ID card onto one side of a sheet of paper, saving you time. More workflow apps can be downloaded from the Ricoh Application Site and placed directly on the Home Screen for quick access. Polish up with document finishing options Choose from a variety of automated document finishers to meet your specific paper handling needs. Use the Hybrid Stapleless + Stapler Finisher to automate production on both smaller jobs without staples and larger jobs with staples, allowing you to meet even the most demanding turnaround times while using less labour and fewer supplies. Mobile print options for working on the go Print jobs to the Ricoh MP C3504 multifunction laser printer can be sent directly from your mobile device without the need for additional utilities, drivers, or software. Download the RICOH Smart Device Connector app to send digital files from the cloud or addresses from your personal contact list from the MFP to any destination at any time. Track your progress with printer management and cost control options Each user must log on to the multifunction device using a personal passcode or billing code when using user authentication. When you add an optional NFC Card Reader, the embedded Near Field Communication (NFC) capability allows users to log in with a proximity card. Install optional third-party accounting software for chargebacks or optional printer management software to remotely track everything with automated alerts and monitoring updates. For more complex troubleshooting, our support team can remotely operate and configure your smart operation panel, identifying problem areas for you. Conserve power with an energy-efficient printer When you touch the panel screen to wake the MFP from sleep mode, you can immediately start key-input operation thanks to an innovative built-in motion detection sensor. Use a Typical Electricity Consumption of 1.3kWh/week to cut your energy costs. With an EPEAT® Gold rating and ENERGY STARTM certification, you can reduce your environmental impact.

If you’re looking for a modern office printer, you have a lot of options. A multi-function printer, or MFP, combines the functions of a printer, copier, scanner, and fax machine into a single device. By purchasing one that meets your requirements, you can significantly improve workflow and lower costs. It is up to the business to determine which of the various copiers is best suited to their needs. The best one comes from your company in terms of budget and tasks for the copier to complete. There are several factors to consider when selecting the best copier for your business, particularly in Selangor. Considering your desires The workflow and the number of users who will share the printer are important considerations when deciding which copier to buy or lease. Of course, printing and copying are required. What else do you need to do? Will you also need to scan the document? A copier that is compatible with capture software and integrates with your IT infrastructure or works with your existing scanning software should be sought after. You require reliable network access. Will you be required to send a fax? Do you need colour or just white and black? Do you require staples, a hole punch, or other finishing tools? You must remember your requirements for a standard printer. How much do you print/copy/scan each day, week, or month? Both of these questions will influence system selection and other factors. Check the features of each one before deciding on a multi-function printer and whether the one you are considering will meet all of your daily needs. How much would the operation cost? The cost of purchasing a copier exceeds the initial cost of the device. How much will the materials cost? What would the repair cost? When will it be repaired? Several copiers are now allowing remote troubleshooting with software problems, allowing the printer to be repaired and run instead of waiting for a repair technician to arrive. A copier will help you manage your copying and imaging costs, but before you buy, consider the total cost of ownership (TCO). Read the Review Finish your homework. Read reports from industry professionals and other organisations that have used the product. Supplier spec sheets should be compared to those of independent research firms. LinkedIn and Google Reviews are great places to look for reviews. Business Facebook accounts should also be used to determine whether the copier partner is customer-focused (it’s always a good idea to deal with someone who needs to give you the best copier, not the one from which they’ll make the most money). How well can current networks operate for the MFP? Before purchasing new office equipment, consider how well it will integrate with the existing systems. Extra considerations, such as how simple it is to set up. Is there any documentation or tutorials to help you with installation? Is there going to be any training required? Will you need to run anything on office computers? Will the current system render other systems obsolete? How easy is it to use? The last thing you want is a brand-new copier that no one knows how to use. Choose a copy machine with a simple operating system that requires little setup. Look for user-friendly online support and documentation. It’s also a good idea to choose a copier that comes with manufacturer technical support (especially if you’re going to do in-house maintenance and support; Bizcopier Solutions has the best technician support just for you; call 03-3341 6296 for more information). Few copiers will also include “how to” videos on the copier control panel. But what does it really do? Some multifunction copiers cannot provide all of the desired features. While the copier has multiple functions on a single device, only one of them can be used at a time. This can cause workflow bottlenecks. Depending on the needs of the office, this could be a challenge. Communication Is Everything Communication is essential when selecting the most powerful copier, as it is in all things. Can the copier display jobs, queues, and problems on the network and the device? Will users and IT managers have easy access to and edit the system status of jobs? If not, you may find yourself spending more time with your IT staff troubleshooting copiers than assisting your core business. Does Support Come With It? Select a printer that includes continuous service to help keep your copier running efficiently now and in the future. Does the copier dealership have a good reputation for quick response times? Is service good in your area if you want to buy directly from the manufacturer? Do some research to get a sense of the relationship you’re starting. Bizcopier Solution is Selangor’s best copier dealer.

With the advent of the Internet and, later, email, the fax machine fell out of favour in the sphere of communication. It had been relegated to the hall of fame alongside many other sorts of obsolete communication technology, such as snail mail and telegrams. After the Web wave took off, scanning a file and then e-mailing it to a customer was the favoured method of distributing a physical document across long distances. However, the fax machine did not take this kind of news sitting down. Every day, fax machines are still used by many enterprises all around the world. There are numerous advantages to faxing documentation that are commonly overlooked by younger generations yet have significant commercial benefits. These favourable qualities include:

Is it better to buy or lease an office copier? Most if not all businesses need a copier. The question is – is it better to buy or lease one? There are so many points to consider when choosing whether to buy or lease an office copier and we’re going to go into them one by one in this article. By the end, you’d be certain which way is the right way to go for your business. Which copier brand is best? Once it’s established that you need to acquire a copier for your business, one of the first questions you will have will probably be “What is the best copier brand available?” When it comes to stocking your business with the perfect fit of technology, brand names do matter. In Malaysia, the most popular copier brands are How long should a copier last? This is important, especially for those who are considering buying a copier. Most copiers last between three to five years, under average circumstances and at maximum, high-end copiers and floor-standing models that are not used often may last up to seven to 10 years. But, no matter how well a copier is made, it’s just a matter of time before it becomes obsolete or incapable of performing tasks the way new and improved models can. And, of course, there’s the unavoidable malfunction. Even the best copier is going to require repair or servicing someday. What is the difference between renting and leasing an office copier? Copier rental and leasing sound similar and can sometimes be mistaken for the same thing, but they have one main difference which is that renting is for a short-term basis, while leasing is for long-term usage. So renting is suitable for when you need a copier for an event as opposed to leasing which is what offices opt for. Copier Leasing vs. Buying: Comparing Costs When it comes to office copier costs, the variation in prices can be rather dramatic. Commercial-grade copiers such as the Xerox Altalink C8055 are often more expensive than you could imagine. Whether you are buying or leasing, the end price of having a copier installed in your office depends on a few factors which include: With these factors put into consideration, you know that the price of your copier is mostly up to you. On the low-end of the spectrum, you can find a small, second-hand desktop copier starting at around RM 2,000++. On the other end of the spectrum, a high-end, commercial copier can cost as much as RM 60,000 or more. The costs differ by a huge gap so you will have to examine your current process and how you’ll use your devices in the future to decipher the perfect copier for your business. For leasing, the cost varies based on the type of copier you choose and the length of the lease. Most leases cost between RM 68 and RM 188 monthly but could be much more based on the factors listed earlier. The Pros Of Office Copier Leasing Before we determine which is cheaper and most effective, let’s explore the advantages and disadvantages of both options — starting with leasing. Lower Out-Of-Pocket Expenses The most mentioned benefit of leasing is that it has lower out-of-pocket costs as opposed to purchasing a copier or printer outright. It could cost several hundred or thousands of dollars out of the cash flow to buy a copier and for most small businesses, that’s simply not reasonable. With leases, you can easily acquire the latest technology without shelling out a lot of cash and enjoy benefits, such as repairs and maintenance being included in the monthly lease fee. Flexible Commitment Typically, the longer the lease period is, the smaller the monthly fee will be, but you can choose the lease period that suits your budget best. Your lease period can be as short as 12 months or as long as 60 months or more. Tips: If you only need to rent a copier for a short project/event, opting for a short-term copier rental is more beneficial. Companies that offer laser printer and copier leases are usually flexible with lease terms and conditions and require less commitment from their clients in comparison to buying. Predictable monthly payments Knowing exactly how much you’ll pay each month for the copier is helpful for budgeting purposes and keeping a better eye on your expenses. Option to upgrade With the constant upgrades in technology, this is a huge pro. When your lease term expires, you can trade in your old copier for a newer model with better technology. Tax Benefits If you choose to lease your copier, each leasing fee can be considered an official business expense. Business expenses like this one can typically be used as a write-off on your yearly taxes, which can help lower your taxable income. The Cons Of Office Copier Leasing While leasing can be quite cost-efficient, it also has a few downsides which include: Higher long-term costs In the long run, you could easily find yourself spending more on leasing a copier than you would have to buy the same one. A RM 2,000 copier could end up costing around RM 5,000 if you spread the payments over five years. Locked Lease Periods While leasing companies may be flexible with the payment, they’re not as flexible when it comes to breaking your leasing agreement. It’s difficult to get out of a lease, even if your needs change you will have to stick to it until it expires. Once you sign the agreement, you’re stuck making the payments for the remainder of the term, even if the equipment is not being used. So you’ll need to carefully consider the terms and conditions of the lease before you enter it. No Immediate Ownership The third and final disadvantage of leasing is that it doesn’t give you ownership of the leased copier. Instead, the device remains the property of the leasing company. Although some companies offer the opportunity to buy the …

Read more “Is It Cheaper To Lease Or Buy A Copier”

Since the 1970s, photocopiers have been an essential component of office equipment. Meanwhile, in 1957, a drum scanner was the first picture scanner designed for a computer. It may be hard telling the difference between a photocopier and a scanner since they seem to work in the same fashion, but the output technique is absolutely different. What is Scanning? Document scanning or document imaging is the process of turning a paper document into a digital picture (or microfilm). Scanning creates a digital copy of a document. The digital copy can then be stored and sent digitally as well. It’s a great way to reduce the physical storage of paper especially if you want to go paperless. What is Photocopying? Instead of creating a digital copy of a document, photocopying creates a paper copy or hardcopy. It’s a great way to create copies of a document for distribution. Similarities Between Photocopy and Scan The main similarity between a photocopy and a scan is that they both make digital copies of a document. The first stages of photocopying and scanning are the same which is to create a digital copy of a document. This is putting a document on the platen, which is a flat glass surface on the device’s top. You can also put it in the document feeder, which allows multiple papers to be copied or scanned at once. After this first step, the next stages are what separates photocopying from scanning. Difference Between Photocopy and Scan People often use photocopy and scan interchangeably without really knowing the differences.  Although it has been pointed out that the first step is similar, other stages of the procedure, on the other hand, are entirely different. The significant differences are shared below by category. Purpose Scanning creates a digital copy to be stored somewhere while photocopying doesn’t just create a digital copy but also prints it out. Scanners are tools for businesses, schools, entrepreneurs, or company owners who wish to become “paperless.”  After creating a digital copy, it sends documents to a computer (through email or network) for storage or saves them on a USB or memory card. Scanners lack output trays, ink systems, and printing capabilities; they only create digital copies. Photocopiers don’t just create digital copies but also printouts of the document. Photocopiers are equipped with their own ink system, output trays, and printing capabilities to create copies of a document. Thus, if you want to just create a digital copy, use a scanner. However, if you are looking to create a physical copy, use a photocopier. User Interface Document copying is a less time-consuming and less complicated method than scanning. Most photocopiers need users to just click a button to begin the photocopying process.  This single-click scans and prints the document in one go. Additional options allow you to alter the print quality or the number of copies printed. On the other hand, scanning needs a fundamental understanding of computers to handle scans’ transmission, storage, and editing. Scanners create a digital copy that needs to be stored somewhere and retrieved later to be used. Photocopiers vs Scanners: How Do They Work? The information below will help you tell how each machine works, based on quality, speed, and advancements. Quality Scanners are handy for converting text or photographs into high-resolution digital images. The digital copies may then be sent through email or shared with others on your network. Speed Scanners work on a page-by-page basis, making them slower than copiers, which can handle numerous pages at once. Scanning and then getting a document’s hardcopy is two steps; photocopying involves just one step. Furthermore, copiers make numerous copies of your scanned documents, making mass document reproduction swift and straightforward. Advancements High-end copiers can also collate and staple groups of papers; something scanners can’t do. Printing vs Photocopy Though they are very similar, printing should not be mistaken for photocopying. There are two options when it comes to creating a document using paper Two different types of equipment are required for each of these options. A printer for printing and a photocopier for photocopying. However, with the advancement of technology, many people are unsure about the differences between these two machines since many multi-purpose printers now have copier capabilities. It’s not difficult to tell the difference since a copier’s main objective is to create duplicate copies, but a printer’s primary goal is to print. With printing, you need to have the digital copy of the document first before getting it on paper. This is where a scanner comes into play. This means that you may need to scan a document first before it can be printed out. Photocopying doesn’t need a scanned digital copy. As long as you have a hard copy of the document, you can print out copies of it. Key Takeaways With all the details provided above, it is well established that photocopiers and scanners work similarly, but their output is different. New generation gadgets, however, combine these two features. For example, multifunction devices combine a printer, copier, and scanner into one device, providing you with all of the features you need, including faxing. Most modern photocopiers offer scanning and faxing capabilities as well, making them an ideal all-in-one machine for printing, copying, scanning, and even faxing.

Ia adalah pengalaman yang mengujakan untuk membeli atau sewa mesin fotostat baharu untuk pejabat anda. Mesin fotostat pada masa kini dilengkapi dengan pelbagai ciri untuk memastikan peranti itu boleh memenuhi permintaan rumit cetakan atau salinan. Memilih peralatan yang betul bukan sahaja boleh meningkatkan produktiviti pasukan anda tetapi juga boleh menggantikan pelbagai peralatan pejabat lain dengan hanya satu peranti. Sebaik sahaja anda memutuskan untuk mendapatkan mesin fotokopi untuk pejabat anda, pembekal anda akan menghubungi anda dengan perjanjian penyenggaraan mesin fotokopi. Dokumen ini adalah satu keperluan untuk melindungi anda pada masa hadapan. Jadi, adalah penting untuk memahami tujuannya dan bagaimana ia boleh membantu anda. Mari kita mulakan dari asas. Apakah itu Kontrak Perkhidmatan Mesin Fotostat Kontrak perkhidmatan mesin fotokopi adalah umpama insurans kesihatan untuk mesin anda. Sama seperti insurans perubatan membantu anda menganggarkan perbelanjaan berkaitan kesihatan anda dengan lebih cekap, perjanjian perkhidmatan mesin fotokopi melindungi anda daripada menanggung kos tambahan akibat daripada kos pembaikian yang tinggi. Jadi, secara amnya, tujuan utama kontrak penyenggaraan mesin fotostat adalah untuk memanjangkan jangka hayat mesin fotostat dan memastikan ia terus beroperasi dalam keadaan terbaik. Sekiranya mesin fotostat anda tersekat atau rosak, perjanjian ini membolehkan anda menghubungi pakar teknikal dari syarikat pembekal untuk menyelesaikan isu tersebut. Perjanjian perkhidmatan mesin fotokopi ialah pendekatan pelbagai guna yang meliputi alat ganti mesin anda, toner/dakwat, penyenggaraan berterusan dan pembaikan kecemasan. Bagaimanakah Perjanjian Perkhidmatan Mesin Fotokopi Berfungsi? Apabila memeterai kontrak, pihak pembekal akan memberi anda pilihan yang berbeza untuk perkhidmatan penyenggaraan. Berikut adalah beberapa pilihan anda: Bayaran Pajakan Semua-dalam-Satu Bayaran pajakan bulanan tetap untuk mesin fotokopi akan meliputi jumlah cetakan tetap yang boleh anda buat setiap bulan tanpa sebarang bayaran. Jika anda memajak pencetak berwarna, kemungkinan besar ia akan menyertakan set cetakan hitam dan putih serta cetakan berwarna. Jika jumlah cetakan anda melebihi jumlah salinan yang diperuntukkan, anda akan dikenakan bayaran tertentu setiap salinan. Memandangkan bayaran bulanan adalah tetap, anda terpaksa membayar untuk bilangan cetakan yang anda tidak gunakan. Pajakan dan Penyelenggaraan adalah Berasingan Lebih dikenali sebagai kontrak kos setiap salinan, caj penyenggaraan dan caj pajakan adalah berasingan dalam kontrak ini. Dalam perjanjian penyenggaraan, anda akan mendapat perkhidmatan pencegahan yang meliputi alat ganti, bekalan dan latihan tanpa had. Kebaikan kontrak ini ialah anda tidak perlu membayar apa-apa yang anda tidak gunakan. Andaikan perjanjian kontrak anda mengatakan bahawa anda membayar harga tertentu untuk setiap salinan. Dalam kes ini, pembekal anda akan mendarab bilangan salinan dengan harga itu. Cara ini lebih jimat untuk perniagaan kecil dan perniagaan sederhana. Biasanya, caj penyenggaraan dan caj salinan akan diasingkan kepada dua bil bulanan. Guna-dan-Bayar Guna-dan-Bayar bermakna anda perlu membayar perkhidmatan pembaikan atau penyenggaraan apabila perlu. Ini tidak digalakkan kerana pembaikan akan menjadi lebih kerap apabila mesin fotokopi menjadi usang. Selain itu, anda perlu membayar kos toner dari poket anda. Apa yang Termasuk dalam Perjanjian Penyenggaraan Mesin Fotostat? Perjanjian penyenggaraan berbeza-beza bergantung kepada vendor. Walau bagaimanapun, terdapat beberapa perkhidmatan yang biasanya akan ditawarkan dalam perjanjian perkhidmatan mesin fotokopi. Dalam kebanyakan kes, perjanjian ini akan meliputi apa sahaja yang diperlukan untuk operasi biasa mesin. Namun begitu, ada sesetengah isu seperti kokot (staple), kertas dan masalah berkaitan rangkaian adalah tidak berkenaan. Oleh itu, adalah dinasihatkan untuk menyemak senarai pengecualian dalam perjanjian perkhidmatan sebelum menandatangani kontrak. Berikut ialah contoh perjanjian perkhidmatan mesin fotokopi. Anda dapat perhatikan bahawa beberapa perkara yang termasuk dalam perjanjian adalah: Penerangan Umum Mesin Fotokopi Butiran mesin fotokopi, nombor sirinya, bilangan aksesori dan butiran pembekal perkhidmatan disertakan di sini. Jumlah Caj Bahagian ini termasuk caj sewa/bulan, amaun deposit dan caj meter bulanan. Tempoh Sewa Di sini, jumlah tempoh kontrak selepas ia ditandatangani akan disebut bersama dengan tarikh mula dan tamat. Toner Mesin fotokopi komersial moden menggunakan toner dan bukannya dakwat kerana ia boleh mencetak bilangan halaman yang besar hanya dengan menggunakan satu kartrij toner. Dalam kebanyakan perjanjian perkhidmatan, akan tertera satu klausa yang menyatakan pembekal akan bertanggungjawab menyediakan toner kepada pelanggan berdasarkan permintaan. Mesin canggih dengan keupayaan rangkaian mempunyai fungsi amaran automatik di mana amaran akan dihantar kepada pembekal apabila toner hampir habis. Alat Ganti & Bekalan Perjanjian perkhidmatan mesin fotokopi selalunya meliputi perlindungan untuk alat ganti dan bekalan yang rosak. Penggantian atau pembaikan akan disediakan untuk unit dram (drum unit), roller, fius, panel operasi, papan elektronik (PCB board), dsb. Memiliki perjanjian perkhidmatan mesin fotokopi semestinya memberi manfaat kepada anda kerana anda boleh mendapatkan perkhidmatan daripada pakar juruteknik yang mahir dalam pembaikan. Diagnostik & Buruh Syarikat pembekal mesin fotokopi sering menanggung kos buruh untuk menempatkan juruteknik mereka ke tapak pengguna. Jika lokasi pembaikan adalah jauh, perbelanjaan perjalanan akan bertambah. Mereka juga menggaji kakitangan untuk memerhatikan amaran yang dihantar daripada mesin fotokopi secara jarak jauh dan memberikan bantuan semasa kecemasan. Jika anda bercadang untuk membayar penyenggaraan tanpa perjanjian perkhidmatan, ia mungkin membebankan jika mesin fotokopi anda memerlukan pembaikan yang kerap. Mempunyai perjanjian perkhidmatan mesin fotokopi bermakna anda boleh membaiki mesin fotokopi anda tanpa kos tambahan, kecuali pengecualian yang telah dipersetujui semasa menandatangani kontrak. Apakah Faedah Kontrak Penyenggaraan Mesin Fotokopi? Melabur dalam kontrak penyenggaraan mesin fotokopi boleh mendatangkan banyak faedah. 1. Elakkan Kos Tambahan untuk Pembaikan Kontrak perkhidmatan mesin fotokopi boleh membantu anda mengurangkan kos penyenggaraan atau pembaikan yang tidak dijangka secara drastik jika mesin fotokopi berhenti berfungsi. Apa yang anda perlu lakukan ialah menghubungi pembekal, dan pembaikan anda akan dilakukan tanpa kos tambahan. Tanpa kontrak perkhidmatan, penyelenggaraan mesin fotokopi anda boleh menelan kos pembaikan ratusan ringgit. 2. Ketidakfungsian Minimum Mari pertimbangkan senario di mana mesin fotokopi anda rosak semasa anda mahu membuat salinan dengan segera. Setiap minit yang dibazirkan akan menjejaskan tahap produktiviti anda secara serius. Dengan mempunyai perjanjian pembaikan/perkhidmatan, mesin fotokopi anda boleh dibaiki dalam tempoh yang singkat. Selain itu, penyenggaraan berkala juga akan membantu mencegah kerosakan yang tidak dijangka. Jika pembaikan mengambil masa yang lebih lama daripada yang dijangkakan, pembekal anda mungkin membenarkan anda menggunakan mesin fotokopi gantian sehingga masalah diselesaikan. 3. Bahan Habis Pakai Disertakan Perjanjian perkhidmatan mesin fotokopi yang bagus akan meliputi bahan habis pakai yang diperlukan. Anda mungkin kehabisan dakwat toner semasa melakukan penyalinan yang diperlukan segera. Anda boleh memasukkan perkara seperti memesan bahan habis pakai yang memerlukan penggantian segera ke dalam kontrak perkhidmatan. Pembekal …

Read more “Kontrak Penyenggaraan Mesin Fotostat: Apakah Ia & Perlukah Anda Mendapatkannya?”

Semasa anda mencari pakej sewa mesin fotostat, kadangkala anda akan menemui tawaran yang kelihatan terlalu murah. Jika anda ditawarkan pakej yang terlalu murah berbanding dengan pembekal lain, pastikan anda menyemak semua catatan halus yang terdapat dalam perjanjian. Ramai bisnes memilih pembekal yang memberikan pakej sewa bulanan yang murah, tetapi terpaksa mengeluarkan jumlah yang lebih besar kerana perangkap pintar oleh sesetengah pembekal. Dengan itu, mari kita terokai 3 perangkap yang perlu anda ketahui dan elakkan daripada sebelum memutuskan pembekal mesin fotostat anda. Mesin Fotostat Diperbaharui (Recond) Tetapi Diiklankan Sebagai Baru Apa Maksudnya Sesetengah pembekal mesin fotokopi boleh mengiklankan mesin mereka yang telah dibaik pulih sebagai baharu. Malangnya, ini bermakna anda membayar harga mesin penyalin serba baharu tetapi sebaliknya mendapat mesin penyalin terpakai. Mereka juga mungkin menggunakan istilah ‘model baru’, yang memperdayakan anda untuk berfikir ia bermaksud ‘mesin baru’. Begitulah cara mereka boleh menawarkan anda kadar sewa bulanan yang lebih rendah, serupa atau hanya lebih tinggi sedikit daripada pakej recond lain. Cara Mengelak Deposit Tinggi Yang Tidak Boleh Dipulangkan Apa Maksudnya Menjimatkan wang untuk penyewaan mesin fotostat mungkin kelihatan seperti idea yang baik pada pandangan pertama. Tetapi apabila menyewa mesin fotostat, adalah penting untuk mengetahui kemungkinan deposit tinggi yang tidak boleh dikembalikan serta yuran tersembunyi. Deposit tidak boleh dikembalikan yang tinggi adalah seperti membeli mesin dan bukannya menyewanya; oleh itu, bayaran sewa mungkin minimum. Deposit yang tidak boleh dikembalikan dan yuran tersembunyi daripada perjanjian mesin fotokopi murah anda boleh menelan kos yang lebih tinggi dalam jangka masa panjang. Cara Mengelak Mesin Fotostat Terpakai vs Mesin Fotostat Diperbaharui Apa Maksudnya Sesetengah pembekal mesin fotostat menawarkan model mesin yang diperbaharui pada harga sewa yang jauh lebih rendah daripada pasaran. Pada hakikatnya, mesin yang ditawarkan mungkin dalam keadaan terpakai dan tidak dibaik pulih dengan secukupnya. Risiko membeli mesin fotostat terpakai tanpa baik pulih ialah anda tidak akan mengetahui keadaan sebenar mesin tersebut. Mesin diperbaharui ialah mesin yang telah menjalani proses baik pulih. Ini termasuk proses memperbaharui, membaiki dan menggantikan mana-mana bahagian yang rosak. Namun, proses baik pulih ini mempunyai kos yang agak tinggi. Mesin terpakai pula tidak menjalani apa-apa proses baik pulih. Ini dapat mengurangkan kos dan membolehkan pembekal menyewakannya pada kadar sewa yang lebih murah. Mesin fotokopi terpakai ini dianggap sebagai produk berkualiti rendah, memerlukan lebih banyak pembaikan, penyelenggaraan dan penggantian daripada mesin yang diperbaharui. Cara Mengelak Lindungi Diri Anda Daripada Penjual Yang Tidak Bertanggungjawab Kita semua suka tawaran yang bagus, tetapi anda mesti tahu apa yang anda perolehi dengan tawaran tersebut. Ketahui cara melindungi diri anda untuk memastikan anda mendapat apa yang anda bayar, sambil mendapat mesin fotostat dengan prestasi yang anda inginkan. Dan tentukan sama ada tawaran murah ini patut dipertimbangkan.

Membuat salinan dengan mesin fotostat adalah biasa dimana-mana tempat kerja. Daripada menyalin fail kepada membuat salinan peribadi yang ringkas, adalah penting untuk anda mengetahui cara menggunakan mesin fotostat yang betul. Bagaimana Mesin Fotostat Berfungsi? Mesin fotostat ialah peranti percetakan elektrostatik yang mencipta imej dengan meletakkan dokumen sensitif cahaya pada kotak cahaya. Ia kemudian menekan secara seragam plat plastik lutsinar, dipanggil dram fotokonduktor atau hanya dram, pada dokumen. Imej pendam elektrostatik yang terhasil dibangunkan secara kimia dan dipindahkan ke kertas. Cara Mengendalikan Mesin Fotostat Dengan Selamat Adalah penting bagi anda untuk mengetahui cara mengendalikan mesin Fotostat dengan selamat. Pengendali perlu mengetahui prosedur keselamatan semasa menggunakan mesin Fotostat. Adalah penting untuk memastikan mesin bersih dan memastikan ia dilaraskan dengan betul untuk operasi yang selamat. Selain itu, pastikan anda mematuhi langkah-langkah keselamatan dibawah:- Langkah-langkah (SOP) Penggunaan Mesin Fotostat Mari kita lihat langkah-langkah penggunaan mesin fotostat untuk menyalin (copy) atau mengimbas (scan) dokumen:- Senarai Do’s & Don’ts Apabila Menggunakan Mesin Fotostat Penggunaan mesin fotostat yang betul dapat mengurangkan, malah mengelakkan pelbagai masalah pada mesin. Mari kita meneroka senarai perkara yang boleh dilakukan / tidak patut dilakukan semasa mengendalikan mesin fotostat. Boleh Dilakukan (Do’s) Tidak Patut Delakukan (Don’ts) Kepentingan SOP Yang Betul Semasa Menggunakan Mesin Fotostat Penggunaan yang betul akan menjamin mesin fotostat anda boleh digunakan untuk jangka masa yang panjang dan mengurangkan down-time. Ini bukan saja dapat meningkatkan produktiviti tetapi juga mengurangkan sakit kepala apabila mesin tidak berfungsi degan betul apabilia anda memerlukannya.

Tahukah anda bahawa kertas fotostat dihasilkan dalam pelbagai saiz yang diperlukan untuk pelbagai kegunaan seperti faks, pengimbasan atau pencetakan? Walau bagaimanapun, piawaian untuk ukuran saiz kertas wujud di pelbagai negara dan pada tahun yang berbeza. Ini menyebabkan terdapatnya ukuran kertas yang berlainan piawaian dan menimbulkan banyak kekeliruan. Kebanyakan mesin fotostat di Malaysia menggunakan ukuran kertas yang mengikut piawaian antarabangsa dalam sistemnya. Ini dapat mengurangkan kekeliruan dan membantu dalam menyeragamkan ukuran kertas yang dibekalkan di pasaran. Mari kita terokai saiz kertas yang mengikut piawaian antarabangsa yang sering digunakan di Malaysia. Saiz Kertas Piawaian Antarabangsa Piawaian saiz kertas antarabangsa ialah ISO 216 dan pada asalnya berdasarkan piawaian DIN 476 Jerman. Dokumen ISO 216 menetapkan piawaian antarabangsa untuk pengukuran kertas di kebanyakan negara di seluruh dunia, kecuali di Kanada, Amerika Syarikat, Mexico dan Republik Dominican. Saiz kertas yang biasa digunakan di peringkat antarabangsa terdiri daripada TIGA siri utama iaitu Siri A, Siri B dan Siri C. Ukuran Saiz Kertas Siri A Saiz kertas siri A adalah salah satu saiz kertas yang paling biasa digunakan untuk di pejabat untuk menghasilkan dokumen, laporan dan pembentangan. Saiz kertas berkurang dalam dimensi apabila beralih ke nombor yang lebih tinggi sehingga nombor tertinggi pada skala, iaitu A10. Ini bermaksud saiz kertas A0 adalah paling besar, manakala A10 mempunyai saiz kertas paling kecil. Sehelai kertas dalam siri A, apabila dilipat dua, akan menghasilkan saiz seterusnya yang lebih kecil. Contohnya, saiz kertas A3, apabila dilipat separuh, akan menjadi saiz kertas A4. Jadual Ukuran Saiz Kertas Siri A (mm & inci) Nama Ukuran Kertas (mm) Ukuran Kertas (inci) A0 841 x 1189 mm 33.1 x 46.8 in A1 594 x 841 mm 23.4 x 33.1 in A2 420 x 594 mm 16.5 x 23.4 in A3 297 x 420 mm 11.7 x 16.5 in A4 210 x 297 mm 8.3 x 11.7 in A5 148 x 210 mm 5.8 x 8.3 in A6 105 x 148 mm 4.1 x 5.8 in A7 74 x 105 mm 2.9 x 4.1 in A8 52 x 74 mm 2.0 x 2.9 in A9 37 x 52 mm 1.5 x 2.0 in A10 26 x 37 mm 1.0 x 1.5 in Model Mesin Fotostat Yang Menyokong Saiz Kertas Siri A Ini adalah senarai mesin fotostat Ricoh & Fuji Xerox yang menyokong pelbagai saiz kertas siri A. Model Mesin Fotostat Saiz Kertas Yang Disokong Fuji Xerox DocuCentre – IV C5570 / C4470 / C3370 A5, A4, A3 Fuji Xerox DocuCentre – IV 3065 A5, A4, A3 Fuji Xerox DocuCentre – V C3375 / C4475 / C5575 A5, A4, A3 Fuji Xerox DocuCentre – VII C3373 / C4473 / C5573 A5, A4, A3 Fuji Xerox ApeosPort – V C5575 / C3375  A5, A3 Fuji Xerox ApeosPort C7070 / C6570 / C5570 / C4570 / C3570 / C3070 A5 Ricoh Aficio MP 2555SP / 3055SP / 3555SP A3, A4, A5, A6 Ricoh Aficio MPC 3003 / 3503 / 4503 / 5503 A3, A4 Ricoh MP 3554SP A3, A4, A5, A6 Ricoh MP 5054SP A3, A4, A5, A6 Ricoh MP C3004 / 5504 A3, A4, A5, A6 Jika anda sedang mencari mesin fotostat yang menyokong saiz kertas siri A yang anda perlukan, sila hubungi kami untuk pertanyaan mengenai mesin fotostat di senarai ini. Jadual Ukuran Saiz Kertas Siri B Saiz kertas siri B dicipta untuk menyediakan pilihan saiz lain yang tidak diliputi oleh Siri A. Inilah sebabnya saiz kertas siri B berada di antara 2 saiz siri A. Contohnya, saiz kertas B4 terletak di antara saiz A3 dan A4. Jika anda memerlukan saiz kertas yang lebih kecil daripada A3, tetapi lebih luas berbanding A4, anda boleh mengunakan saiz kertas B4. Siri B juga mengikut konsep yang sama seperti siri A dimana saiznya mengecil ke saiz seterusnya apabila dilipat dua. Contohnya, saiz kertas B3 ialah separuh daripada B2, B2 ialah separuh daripada B1, dan seterusnya. Jadual Ukuran Saiz Kertas Siri B (mm & inci) Nama Ukuran Kertas (mm) Ukuran Kertas (inci) B0 1000 x 1414 mm 39.4 x 55.7 in B1 707 x 1000 mm 27.8 x 39.4 in B2 500 x 707 mm 19.7 x 27.8 in B3 353 x 500 mm 13.9 x 19.7 in B4 250 x 353 mm 9.8 x 13.9 in B5 176 x 250 mm 6.9 x 9.8 in B6 125 x 176 mm 4.9 x 6.9 in B7 88 x 125 mm 3.5 x 4.9 in B8 62 x 88 mm 2.4 x 3.5 in B9 44 x 62 mm 1.7 x 2.4 in B10 31 x 44 mm 1.2 x 1.7 in Model Mesin Fotostat Yang Menyokong Saiz Kertas Siri B Kertas siri B juga banyak digunakan dalam kebanyakan mesin fotostat yang terkini seperti model berikut. Model Mesin Fotostat Saiz Kertas Yang Disokong Ricoh Aficio MP 2555SP / 3055SP / 3555SP B4, B5, B6 Ricoh MP 3554SP B4, B5, B6 Ricoh MP 5054SP B4, B5, B6 Ricoh MP C3004 / 5504 B4, B5, B6 Jadual Ukuran Saiz Kertas Siri C Kertas siri C digunakan terutamanya untuk sampul surat dan dimensinya ditentukan oleh Piawaian Antarabangsa ISO 269. Kertas siri C ini tidak biasa digunakan dalam mesin fotostat di pejabat. Oleh itu, kebanyakan mesin fotostat untuk pejabat tidak menyokong saiz kertas ini. Jadual Ukuran Saiz Kertas Siri C (mm & inci) Nama Ukuran Kertas (mm) Ukuran Kertas (inci) C0 917 x 1297 mm 36.1 x 51.5 in C1 648 x 917 mm 25.5 x 36.1 in C2 458 x 648 mm 18.0 x 25.5 in C3 324 x 458 mm 12.8 x 18.0 in C4 229 x 324 mm 9.0 x 12.8 in C5 162 x 229 mm 6.4 x 9.0 in C6 114 x 162 mm 4.5 x 6.4 in C7 81 x 114 mm 3.2 x 4.5 in C8 57 x 81 mm 2.2 x 3.2 in C9 40 x 57 mm 1.6 x 2.2 in C10 28 x 40 mm 1.1 x 1.6 in Ukuran Saiz Kertas Amerika Yang Sering Digunakan Amerika Utara, yang merangkumi Amerika Syarikat, Kanada, dan bahagian Mexico, adalah satu-satunya kawasan dunia pertama yang tidak menggunakan standard ISO 216. Mari kita lihat ukuran saiz kertas Amerika yang …

Read more “Ukuran Saiz Kertas Yang Digunakan Oleh Mesin Fotostat”