Category: Tips

Mesin fotostat sudah berada di pasaran semenjak tahun 1938 lagi. Sejak perlancarannya, ianya sudah menjadi satu alat kemestian di semua pejabat. Kebanyakan pemilik bisnes bertarung dengan satu persoalan penting ketika merancang untuk menyertainya ke dalam pejabat mereka. Patutkah aku beli atau sewa mesin fotostat? Artikel ini akan cuba sehabis baik dalam membantu anda menjawab persoalan di atas ini. Kita akan membincangkan kebaikan dan keburukan dalam membeli dan menyewa mesin fotostat untuk kegunaan bisnes anda. Miliki Mesin Fotostat Secara Pembelian Terus Sebelum anda bersedia untuk membeli mesin fotostat ini, mari kita pertimbangkan dahulu beberapa kebaikan dan keburukan membeli mesin fotostat. Kebaikan membeli mesin fotostat Lebih jimat Tidak perlu proses dokumentasi Anda dapat fleksibiliti dan kawalan Insentif cukai Tidak perlu kontrak Peroleh semula pelaburan anda Keburukan membeli sebuah mesin fotostat Saya setuju bahawa kelebihan-kelebihan dalam membeli mesin fotostat adalah sangat menarik. Namun, sebelum anda tergesa-gesa untuk membelinya, cuba lihat dahulu antara kekurangan membeli mesin fotostat seperti di bawah ini: Kos permulaan yang tinggi Kos gantian Kekurangan penyeragaman Sewa Mesin Fotostat Secara Bulanan Sebelum kita bercerita tentang kebaikan dan kekurangan menyewa mesin fotostat, mari kita periksa dahulu jenis kontrak sewaan yang wujud dalam menyewa mesin fotostat. Jenis Sewaan Mesin Fotostat Secara am, sewaan mesin fotostat boleh dikategorikan kepada dua: 1. Sewa Operasi 2. Pajakan modal (sewa beli) Kebaikan menyewa mesin fotostat Semasa menyewa mesin fotostat, adalah amat penting untuk anda pertimbangkan jenis sewaan (sewa operasi atau sewa beli) yang bakal anda tandatangani. Bisnes selalunya akan memilih sewa operasi berbanding sewa beli kerana ianya mempunyai insentif cukai dan bayaran bulanan yang lebih rendah. Oleh itu, mari kita lihat apakah kelebihan sewa operasi sesebuah mesin fotostat. Elakkan mesin daripada menjadi tidak relevan Teknologi yang terkini Mudah Kos awal yang rendah Pengurangan kadar cukai Keburukan menyewa mesin fotostat Kos perbelanjaan yang lebih tinggi Terikat dengan kontrak Kurang fleksibel dan tiada kawalan sendiri Patutkah Anda Membeli atau Menyewa Mesin Cetak? Mesin cetak adalah salah satu alat keperluan yang paling penting dalam pengendalian sesebuah pejabat secara fizikal. Pilihan untuk membeli mungkin tidak sesuai untuk mana-mana syarikat kecil atau bisnes baru dari segi kos. Dalam kes ini, menyewa adalah pilihan yang paling bijak. Namun begitu, sekiranya syarikat anda hanya inginkan teknologi dan ciri-ciri asas sahaja, membeli adalah pilihan yang wajar dan ia lebih menjimatkan kos dalam jangka masa panjang. Pilihan anda amat bergantung kepada jenis bisnes dan matlamat dalam buah fikiran anda. Artikel ini telah membincangkan secara terperinci mengenai kebaikan dan keburukan samada dalam membeli atau menyewa mesin fotostat. Kami harap ianya dapat membantu anda dalam membuat keputusan yang rasional! Nak tahu lebih lanjut lagi tentang menyewa atau membeli mesin cetak? Hubungi kami sekarang untuk sesi konsultansi sekarang. Bizcopier Solutions Sdn Bhd menawarkan pakej sewa mesin fotokopi yang kompetitif untuk bisnes di KL & Selangor. Soalan yang Selalu Ditanya Mengenai Pembelian atau Penyewaan Mesin Fotostat Bolehkah saya pilih untuk membeli mesin fotostat sebelum kontrak sewaan tamat? Sesetengah pembekal mesin fotostat ada menyediakan pilihan untuk membeli mesin fotostat semasa tempoh sewaan. Ini adalah cara untuk memiliki mesin fotokopi yang disewa pada bila-bila masa semasa dalam tempoh sewaan. Pihak syarikat penyewa akan menentukan harga pembelian bergantung kepada nilai semasa mesin fotostat dan berapa baki bayaran yang masih tinggal. Memilih untuk membeli adalah pilihan yang bagus apabila perjanjian sewaan tidak dapat memenuhi keperluan anda. Berapa lamakah tempoh sebuah kontrak sewaan mesin fotostat? Ia bergantung kepada syarat kontrak. Secara umum, tempoh sewaan adalah biasanya 24 bulan atau 36 bulan. Sekiranya anda mahu, anda boleh memilih untuk melanjutkan tempoh sewaan anda. Perlukah saya membeli insurans untuk mesin fotostat? Ya, anda disarankan untuk membeli insurans bagi melindungi syarikat anda daripada sebarang tindakan undang-undang. Ini merupakan syarat penting bagi beberapa syarikat penyewaan mesin fotostat apabila anda menyewa dengan mereka. Insurans mesin fotostat dan mesin cetak akan merangkumi situasi di mana mesin anda musnah akibat kecelakaan atau kemalangan seperti kebakaran, kilat, litar pintas, gempa bumi dll. Polisi ini juga akan merangkumi kos perbelanjaan guaman dan kos-kos lain yang berkaitan. Bolehkah saya tambah tempoh sewaan? Ya, anda boleh. Ia bergantung kepada penyedia servis anda. Beberapa penyedia servis akan memberi pilihan kepada pelanggan untuk menambah tempoh sewaan. Jika anda sedang mencari pembekal mesin fotostat, Bizcopier Solutions Sdn Bhd menyediakan servis sewa mesin fotostat yang berpatutuan. Sila Whatsapp kami. untuk mendapatkan sebut harga.

Penyewaan mesin fotostat bukanlah sesuatu yang baru bagi sebarang bisnes. Sekiranya anda sedang membaca artikel ini, ada di antara anda mungkin sedang tersangkut dengan sebuah mesin fotostat yang tidak lagi memberi faedah kepada perniagaan anda. Jadi, soalan sebenarnya yang anda inginkan jawapan ialah – Bagaimana nak tamatkan perjanjian sewa mesin fotostat yang tidak lagi sesuai untuk bisnes anda. Betul? Artikel kami ini akan memperbincangkan tentang bagaimana anda dapat membebaskan perniagaan anda daripada perjanjian sewa mesin fotostat dengan risiko dan impak kewangan yang paling minimum. Apakah itu Perjanjian Sewa Mesin Fotostat? Sebuah persetujuan sewaan mesin fotostat adalah sebuah kontrak perjanjian antara syarikat penyewaan mesin dengan sesebuah perniagaan. Perjanjian ini di kuatkuasakan melalui undang – undang. Syarikat penyewa membenarkan perniagaan/bisnes untuk menggunakan mesin fotostat mereka dan mengenakan caj sewaan bulanan. Tempoh perjanjian sewaan selalunya adalah selama satu hingga tiga tahun. Ada juga di antara penyedia sewaan ini menawarkan pilihan kepada syarikat yang menyewa untuk membeli mesin tersebut di akhir tempoh sewaan. Teknologi cetakan semakin maju hari demi hari, dan semua dalam pasaran sentiasa menggantikan mesin fotostat mereka dengan mesin fotostat yang lebih baru dengan ciri-ciri yang lebih canggih. Cuba bayangkan anda telah melabur di sebuah mesin fotostat berteknologi tinggi di ofis anda. Dengan kadar kemajuan teknologi sekarang, kebarangkalian adalah tinggi bahawa mesin fotostat and aitu nanti tidak begitu berguna dalam masa beberapa tahun akan datang. Jadi, ini menjadikan pilihan untuk menyewa mesin fotostat adalah lebih masuk akal. Bagaimana Proses Sewa Mesin Fotostat Ini Berfungsi? Pelbagai syarikat penyewaan mesin fotostat akan membekalkan sewaan mesin fotostat selepas anda menandatangani kontrak. Kontrak selalunya akan berfungsi dalam tempoh 12 hingga 60+ bulan, bergantung kepada persetujuan awal dengan pembekal mesin fotostat. Pastikan anda sudah membaca semua klausa persetujuan sebelum tandatangan. Anda akan selalunya mendapati bahawa anda penyewa bertanggungjawab dalam pemilihan vendor dan kualiti servis yang anda akan terima. Walaubagaimana pun, setelah anda tandatangani kontrak, kontrak adalah sama terikat untuk kedua-dua pihak. Sewa Mesin Fotostat vs Perjanjian Servis Sewaan mesin fotostat hanya berkisar tentang mesin fotostat yang di sewa, perjanjian servis pula mengandungi lebih banyak aspek termasuklah bilangan tempahan, bantuan daripada jauh, penyelenggaraan mesin, perkhidmatan waktu henti mesin dan lain-lain lagi. Jadi, secara ringkasnya sebuah perjanjian servis ialah kontrak yang anda akan buat bersama penyedia servis berkenaan semua servis yang akan mereka bekalkan kepada anda pada sekian-sekian harga. Jenis-jenis perjanjian sewa mesin fotostat yang wujud? Ada dua jenis persetujuan sewaan mesin fotostat. Pertama adalah Persetujuan Sewaan Mesin Fotostat Pintar, dan satu lagi adalah Sewaan Nilai Pasaran Adil (SNPA). Persetujuan yang pertama menggabungkan servis dan langganan sewaan anda ke dalam satu persetujuan yang sama. Ini sangat membantu jika anda mempunyai beberapa lokasi berasingan dan ingin menerima semua bil ke dalam satu bil yang sama setiap bulan. Ianya bermanfaat untuk perniagaan kerana mereka akan menerima penyatuan bill bulanan mudah berbanding perlu membayar nya secara berasingan. Dalam Sewaan Nilai Pasaran Adil (SNPA), persetujuan sewaan adalah berkecuali daripada langganan servis, menjadikan ianya lebih mudah untuk membatalkan kontrak tersebut. Sekiranya anda perlu membayar pelbagai bil berlainan, SNPA kelihatan lebih rumit, tetapi ianya lebih berbaloi jika anda adalah hanya satu bisnes. Anda tetap perlu melunaskan pembayaran mesin fotostat anda, tetapi ianya memberi anda fleksibiliti untuk menukar penyedia servis sewaan mesin fotostat anda. Persetujuan sewaan pintar pula agak sukar bagi perniagaan jika anda cuba untuk menamatkan persetujuan servis mesin fotostat. Tetapi sekiranya anda gembira dengan keadaan semasa penyedia servis anda, ianya adalah bijak untuk anda memilih jenis sewaan mesin fotostat pintar di mana anda akan mendapat bil secara kelompok pada hujung bulan kelak. Apa yang perlu anda kaji dalam perjanjian servis mesin fotostat anda? Apabila and amula meneliti kontrak anda, pastikan pemeriksaan yang teliti di jalankan untuk klausa-klausa di bawah: Kenapa Kos Servis Mesin Fotostat Anda Meningkat? Apabila anda menandatangani sebuah kontrak servis mesin fotostat, syarikat penyedia servis akan membekalkan sebuah mesin fotostat baru kepada anda. Untuk setahun dan dua tahun pertama, pastinya tidak akan ada sebarang masalah berkenaan fungsi mesin tersebut. Tetapi, semakin lama tempoh masa, masalah-masalah mula muncul, ada bahagian dan alat yang perlu di baiki dan di ganti. Juruteknik mesin akan menggunakan alat “Pencegahan Penyelenggaraan” untuk memastikan mesin terus berfungsi dengan lancar. Jadi, jika anda terfikir kenapa kos servis mesin fotostat anda semakin meninggi tahun demi tahun, ianya adalah kerana mesin anda semakin tua dan juruteknik perlu menggantikan alat dalaman lama kepada yang baru. Apa Yang Perlu Anda Kaji Sebelum Membatalkan Perjanjian Sewa Mesin Fotostat? Jika anda ada merancang untuk menyewa sebuah mesin fotostat, ada beberapa aspek utama yang mesti anda ambil kira sebelum bersetuju dengan sebarang kontrak. Kebanyakan kontrak di cipta untuk melindungi pihak yang mengeluarkan kontrak tersebut daripada pelbagai situasi. Ini adalah beberapa perkara yang perlu anda periksa terlebih dahulu di dalam sebuah penyewaan mesin fotostat: Perlanggaran Kontrak Undang-undang Malaysia sangat tegas dalam melaksanakan sebuah kontrak melibatkan servis, jadi ianya sangat mencabar untuk melanggar sesebuah kontrak sewaan mesin fotostat. Satu satunya cara untuk tamatkan kontrak adalah melalui kecuaian kasar daripada pihak penyedia servis. Sekiranya anda merasakan servis mereka adalah perlahan atau mesin mula rosak, anda boleh menambah isu kecuaian kasar ini.Akan tetapi, buat masa ini masih tiada peruntukan undang-undang lagi untuk isu ini. Untuk mengetengahkan isu kecuaian kasar ini, ianya mesti lah datang daripada sudut yang ekstrim, di mana contoh nya seperti tidak pernah datang untuk membaiki mesin setelah berulang kali memberi ulasan atau tidak pernah menyelenggara langsung mesin fotostat anda. Sesebuah penyedia servis yang berkualiti pastinya akan membina jenama dan kepercayaan terhadap syarikat mereka melalui ap acara sekalipun, walaupun mereka terpaksa mengakui kesilapan mereka dan membenarkan syarikat anda untuk menamatkan persetujuan ini. Pembaharuan automatik Ini merupakan sebuah klausa yang wujud dalam persetujuan kontrak di mana ianya membenarkan pihak penyedia servis untuk memperbaharui sesuatu persetujuan dengan mana mana bisnes. Sekiranya wujud klausa ini dalam kontrak, anda perlu memberi surat notis sekurang-kurangnya 30 hingga 60 hari sebelum menamatkan kontrak anda. Kegagalan untuk membuat sedemikian akan mengakibatkan kontrak di perbaharui secara automatic selama 12 bulan lagi (bergantung pada persetujuan). Pastikan anda sedar sepenuhnya mengenai prosedur pembatalan kontrak bersama pihak penyedia mesin fotostat. Caj penamatan awal Sebelum memasuki sebarang kontrak, pastikan anda sedar …

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Multifunction printers can help simplify your business. These all-in-one printers are available at a variety of price points to meet a variety of needs. Let’s explore its pros & cons and compare it with other types of printers before deciding if an MFP is the best for you. What is Multifunction Printers (MFP) A multifunction printer is a machine that can do the functions of a printer, scanner, copier, and fax machine. This is done by installing different cartridges for different functions. With this setup, you can print documents using the ink cartridge while scanning or photocopying them with the other cartridge. Some multifunction printers also have fax capabilities, so you can send and receive documents as well. They may also include features that make it easier for users to scan and print documents directly from their phones. Multifunction printers are becoming more popular because they can replace many other machines in the office. For example, many companies have replaced their fax machines with multifunction printers. Features of Multifunction Printers Cloud Printing Cloud printing allows you to print from any device, no matter where you are. This means that you’ll never be limited to just one machine. Advanced Security A multifunction printer comes with built-in advanced security features such as encryption, permissions, and online safety. This is to provide you with a safer and more seamless experience. Advanced Scanning Advanced scanning offers immediate distribution by allowing you to send copies directly to your coworkers and friends. This is done with features such as scan to email, scan to desktop, and more. Automatic Document Feeding With the help of an Automatic Document Feeder (ADF), a multifunction printer can automatically pick up and feed paper sheets one page at a time. This is especially important for businesses with high-volume document scanning needs. What to Consider When Buying a Multifunction Printer Functionality of the MFP Print Technology the MFP is Using Some MFPs use inkjet technology while others use laser technology. Advantages of Inkjet Printer Advantages of Laser Printer Bulk Scanning Support Print Quality (Resolution) of the MFP Printing Duty Cycles That Match Your Needs Wireless Connectivity Support Size of the MFP Replacement Cartridge Cost & Availability Multifunction Printer Advantages and Disadvantages Pros: Improves Document Management Pros: Better Document Control Pros: Reduce Costs Pros: Reduce Learning Curve Pros: Space Savings Cons: Increase Waiting Time Cons: Expensive Downtime Cons: Fewer Features Compared to Specialized Devices Multifunction Printers vs. Copier Copier used to be a single-function device that provides copy functionality. However, the copier has evolved over the years and it now provides similar functionality as a multifunction printer. A modern copier provides print, copy, scan, and even fax capabilities. Apart from functionality, here are some of the other differences between multifunction printers and copiers. Size Difference Between MFP vs. Copier Initial Cost Difference Between MFP vs. Copier Feature Difference Between MFP vs. Copier Usage Difference Between MFP vs. Copier Conclusion Now that you know more about what is a multifunction printer, its advantages and disadvantages, the next step is to decide if this is the right choice for you and your business. A multifunction printer is a popular choice compared to single-function devices due to its ease of use and smaller footprint. However, if you do not need all of the functionality, going for a single-function device that suits your needs may be a wiser choice. If you are looking for a photocopier for your copying and scanning needs, The Copier Guy offers competitive photocopier rental packages for businesses in KL & Selangor. Contact us now to learn more about our packages.

It is an astonishing encounter to purchase or rent new copier gear for your office. Nowadays, photocopiers come with a wide range of features to make sure they can handle the complicated printing and copying tasks. A single piece of equipment can not only increase your team’s productivity but also replace a variety of other office tools with one. Whenever you’ve chosen to get a copier for your office, your seller will move toward you with a copier support understanding. Even though the document is necessary for all purposes in the future, it is important to know its main points and how it helps you. Let’s start with the basics before we move on. What is a Copy Machine Service Contract A copier service contract is like a health insurance for your copier. Just like medical insurance helps you budget your health-related expenses more efficiently, a copier service agreement protects a machine from the unnecessary costs incurred by expensive repairs. So, in general, the primary purpose of a copier maintenance contract is to improve the copier’s lifespan and ensure that it keeps performing in the best conditions. In an event where your copier gets jammed or breaks down, the agreement allows you to reach out to a group of experts to fix the issue. A copier service agreement is a multifaceted approach that covers your machine parts, toner/ink, ongoing maintenance, and emergency repairs. How Does a Copier Service Agreement Works? When entering into a contractual obligation, your dealer will give you different options to choose from for your service maintenance. Following are some of your choices: All-In-One Lease Payment A fixed monthly lease payment for the copier will include a predetermined amount of prints that you can make every month at no charge. If you lease a color copier, it will most likely include a set of black and white, and color prints. If you go beyond the specific amount allotted, you will be charged a particular fee per page. Since the monthly payment is fixed, you will also have to pay for the prints that you didn’t use. Lease and Maintenance are Separate Popularly known as cost per copy contract, maintenance charges and lease charges are separated in this contract. In a maintenance agreement, you will get a preventive service covering parts, supplies, and unlimited training. The good thing about this contract is that you don’t have to pay for anything you don’t use. Now let us suppose your contractual agreement says that you pay a specific amount per page. In this case, your service dealer will multiply the number of copiers or pages by that amount, making it economical for small and medium-sized businesses. Usually, the maintenance charges and charges for prints will come up as a separate monthly bill. Pay-As-You-Go Pay-As-You-Go means you have to pay for the repairs or maintenance service when it is required. This is not advisable because frequent repairs will be needed as your copier starts to age. Also, you will have to pay for the toner cost from your pocket. What is Included in a Copier Maintenance Agreement? Preventive maintenance agreement varies depending on the vendor. However, there are several standard services which will be offered in copier service agreements. In most cases, these agreements cover anything required for the regular operation of the equipment. Some problems such as staples, paper, and network-related issues are however not applicable. It is, therefore, advisable to go through the list of exclusions in the service agreement before signing the contract. Some of the things that are included in the agreement are: General Description of the Copier The details of the copier, its serial number, the number of accessories, and details of the service provider are included here. Total Charges This section includes the rental charges/month, deposit amount, and monthly meter charges. Rental Period Here, the total duration of the contract after it is signed will be mentioned along with the starting and end date. Toner Modern commercial copiers run on toners rather than ink because it is possible to print large volumes of pages just by using a single toner cartridge. In most of the service agreements, a clause makes the dealer responsible for providing the toner to the client based on request. Advanced machines with networking capabilities have automatic alert capability where an alert will be sent to the dealer when the toner is running low. Parts & Supplies Copier service agreements often have coverage for faulty parts and supplies. Replacement or repair will be provided for drum units, rollers, fuses, operation panels, electronic boards (PCB board), etc. Having a copier service agreement will definitely be beneficial for you as you can expect the service from expert technicians who are well versed in repair. Diagnostics & Labor Copier service companies often incur labor costs for deploying their technician to the user’s site. If the repair location is far, it could add up additional travel expenses as well. They also employ staff to remotely observe alerts coming from copiers and provide remote assistance during emergencies. If you plan to pay for maintenance without a service agreement, it could be burdensome if your copier requires extensive repair. Having a copier service agreement means that you can get your copier repaired without additional cost, except for the exclusions negotiated while entering into the contract. What are the Benefits of Having a Copier Maintenance Contract? Investing in a copier maintenance contract offers numerous benefits. 1. Avoid Unnecessary Repair Costs A copier service contract could help you drastically cut down unexpected repair or maintenance costs if the copier stopped working. All you have to do is call the dealer, and your repair will be done at no additional cost. Without a service contract, your copier maintenance could cost you hundreds of ringgits in repair. 2. Minimum Downtime Let’s consider a scenario in which your copier breaks down while you are urgently making copies. Every minute wasted will affect your productivity to a great extent. By having a repair/service …

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If you are purchasing the copier for the first time, one of the questions you will likely have is regarding the cost. Sadly there is no precise answer to this question. It depends on your requirement, specification, size, as well as configuration of the copier. This article is aimed to help you understand the different types of photocopiers and the cost involved in purchasing them. Most Common Types of Photocopy Machines Here are some of the most commonly used types of photocopy machines: Monochrome or Black-and-White Photocopiers Some people look for black-and-white photocopiers because they are typically less expensive than colour copiers. However, do keep in mind that they are not as fast or as accurate compared to colour copiers. They are often used for printing text documents and for making high-quality copies of paper drawings. Colour Photocopiers If you want something more than the basic monochrome photocopier, colour photocopiers are considered an ideal choice. Colour photocopiers have four drums and four colour reservoirs to produce any desired colour combination. The primary colours filled inside toner reservoirs are yellow, cyan, magenta, and black. This is commonly referred to as the CMYK spectrum. Analogue Photocopiers This is an old form of photocopier that uses light, mirrors, and lenses to reflect the image of the document onto the photoreceptor. At present, analogue copies were being replaced by digital ones mainly because of mechanical failures and the unavailability of parts for replacement. Desktop Photocopiers As the name suggests, these photocopiers fit on a desktop. They can often produce copies with A4 size as any other higher size requires more mechanization, which would ultimately increase the size of the copier. A3 Photocopiers Items such as spreadsheets, posters, and various advertising materials are printed using an A3 photocopier. This will usually be larger than the compact desktop photocopier. Network Photocopiers This is an excellent option if you are looking for a copier to integrate with various devices such as in offices, schools, etc. All the computers connected to a network can access this photocopier, allowing all the users to scan or print according to their requirements. Administrator privileges are also given to a supervisor who wishes to monitor all the printing activities. Heavy-Duty Photocopiers Heavy-duty photocopiers are commonly used in big offices or businesses where more copies will be printed in a day. These photocopiers offer much more functionality with higher quality and output. What to Consider Before Getting a Photocopier? Following are some essential things to consider before getting a photocopier for your office use: Total Employees/Users This is the foremost thing to consider when you are planning to buy a photocopier for your office. Evaluate how many employees have printing requirements. If the predicted number is high, it is advisable to go for a high-speed heavy-duty photocopier. Copy Speed This translates to the speed at which your photocopier produces prints and copies. It is usually expressed as the number of pages/minute (PPM). A typical mid-volume photocopier for business will have a print/copy speed of 24-45 pages/minute. Copy Volume This feature represents the number of pages the photocopier is designed to process for a month. Photocopiers are generally grouped into small, medium, and high volumes based on varying requirements. While purchasing a photocopier, evaluate the total need in terms of monthly copies and the number of devices you plan to use. Wireless Connectivity Purchasing a photocopier with wireless printing capabilities can help to make your print job faster and easier. You can place the bulky photocopier wherever convenient without worrying about the length of connection cables. Reliability While purchasing a photocopier, it is vital to consider its reliability. Running for a replacement will be the last thing you’d want after having purchased the machine. Certain models are notoriously unreliable; make sure that you avoid purchasing those at any cost. What you can do is to check some of the crucial reviews online to ensure that the one you are purchasing comes with good reviews from users. Scanning Capabilities Copiers these days come with rich scanning features. Advancement in technology has enabled automatic scanning and touch screen integration within most photocopiers. You can scan and send the images directly to your devices or business applications such as Sage, Goldmine, etc. Ensure that you choose the scanning features that are ideal for your business processes and requirements. Integration of Existing Infrastructure (Connectivity) One of the essential things to consider while purchasing a copier is that it should have seamless integration with the rest of your document production equipment. This will help ensure minimal disruption on workers’ productivity and less impact on the ongoing projects. Even a slight change in the user interface can affect worker productivity since a new user interface often requires workers’ training. Functionality When you are buying a copier, functionality is another essential thing to consider. Depending on your office requirement, you can either choose a multifunction copier or a single-function copier. There are plenty of reasons to choose a multifunction machine. Combining copying, printing, scanning, and faxing into one device can make a lot of sense, especially when buying a photocopier. This will also help free your office space for several other devices and give more room for work. The integrated scanner can make it easier to save your essential paperwork and other receipts. After-Sales Support When choosing a photocopier, it is better to understand the options available for after-sales support. Carefully evaluate the things such as, at what cost are they providing the service? Or is it free? Whether servicing is provided through a third party or the same company. Once the purchase has been made, the photocopier forms an indispensable part of your digital document workflow. It is, therefore, vital to consider what to do in case of a breakdown. Modern multifunctional printers have a large number of mechanical parts, and at some point, they are certain to suffer from mechanical failure. Choosing an excellent copier rental suppliers helps ensure that you have reliable after-sales support in place included within your …

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Photocopiers have been around since 1938. And ever since their launch; they have become an indispensable part of every office. That said, most business owners struggle with one key question when planning to include one in their office. Should I buy a photocopier or lease it? This article aims to make the decision easier for you. We’ll discuss the pros and cons of both buying and renting a photocopier for your business. Buy a Photocopier Outright Before you make up your mind to purchase a photocopier let us consider some of the pros and cons of buying a photocopier. Pros of purchasing a photocopier 1. Less expensive 2. Zero paperwork 3. Flexibility and control 4. Tax incentives 5. No contracts 6. Recoup investment Cons of purchasing a photocopier Agreed that the advantages of buying a photocopy machine are attractive. However, before you jump in to purchase one, take a quick peek into the drawbacks mentioned below: 1. High initial expense 2. Replacement costs 3. Lack of standardization Rent a Photocopier Before talking about the advantages and disadvantages of renting a photocopy machine, let’s run through the types of lease agreements considered for renting. Types of photocopier lease In general, photocopier leases can be classified into two: 1. Operating lease 2. Capital lease (rent-to-own) Pros of renting a photocopier While renting a copier, it is essential to consider what type of lease (renting lease or operating lease) you are asked to sign. Businesses often choose the renting lease instead of operating lease because of lower monthly payments and tax benefits. Let us, therefore, focus on the benefits of the renting lease. 1. Avoiding machine being obsolete 2. Leading technology 3. Convenience 4. Low upfront cost 5. Tax deductions Cons of renting a photocopier 1. Higher expenses 2. Tight contractual obligation 3. Lack of flexibility and control Should You Lease or Buy a Photocopier? Photocopiers are one of the essential pieces of equipment for running a physical office. The purchasing option may not always suit the pockets of an SMB or a new business. In such cases, leasing is considered the best choice. On the other hand, if your company wants to stick to basic features and technology, buying is considered a better and more cost-efficient option for the long run. It is safe to say that the choice depends on the type of your business and the goals that you have in your mind. The article provides a detailed discussion on the pros and cons of both buying and renting a photocopier. We hope it helps you take an informed decision! Want to explore both renting and buying options? Contact us for a consultation today. Frequently Asked Questions on Photocopier Lease or Buy Is there a buyout option in the photocopier lease? Some photocopier rental suppliers provide a buyout option during the lease period of the copier. This is an option to purchase a leased copier at any point of the lease period. The leasing company determines the buyout price depending on the equipment’s residual value and the remaining payments left. Opting for the buyout is a great option when the agreement for lease is not meeting your needs. How long is a photocopier lease term? It depends on the terms of the contract. In general, a period of 24 months and 36 months is standard. If the company wishes, they can opt for an extended lease period. Does the photocopier need to be insured? Yes, it is advisable to insure your photocopier to safeguard your company from legal suits. This is a vital requirement for several photocopier leasing companies while you lease their photocopier. Printer and copier insurance covers situations where your machine is destroyed by some mishaps or accidents such as fire, lightning, short circuits, earthquakes, etc. The policy can also cover legal expenses and other related costs. Can I add to the photocopier lease term? Yes, you can. It will depend on your service provider. Several service providers give their customers the option to add to the photocopier lease term. If you are looking for a new or refurbished photocopier for your copying and scanning needs, Bizcopier Solutions Sdn bhd offers competitive photocopier rental packages for businesses in KL & Selangor. Contact us now to learn more about our packages!

Today, there is a wide variety of printers with many different features to choose from in the market. However, every print device will fall into one of two categories: inkjet or laser. These two types of devices operate in very different ways.  • Inkjet printers use a system of tiny nozzles to spray liquid ink onto the paper.   • Laser printers use a toner cartridge filled with powdered ink and a heated fuser. Both technologies have pros and cons. Here are our top three reasons why a laser printer wins over an inkjet printer.

An inkjet printer’s inability to properly feed paper can be caused by a variety of factors, making paper transport issues difficult to resolve. When you start having problems with transport, the rollers are usually to blame. You can try a few things that don’t require any tools to get the rollers working again. Before we move on, a few points:1. Except for changing ink cartridges, you shouldn’t touch the inside of your printer if it’s still under warranty. Have the paper transport serviced for free if something is wrong. 2. Gears and rollers are clearly not the same thing. Even when there is no paper in the printer and it is simply attempting to reset itself, you can tell there is a gear problem when you hear grinding or chattering sounds. I do not recommend replacing gear unless you are a printer technician because it typically results in more work than it is worth. 3. If your printer is an older model, be willing to accept the possibility that the rollers are simply worn out or will soon become worn out. You can try the following to restore your rollers’ functionality. Be aware that dust kills rubber rollers. Printers that load paper from the top and leave it in the open are most susceptible to this.The majority of people use a top-load printer to load paper into it and then let it sit and print as needed. In this case, a thin layer of dust will accumulate between the paper and the rollers if you only print occasionally, and when you go to print, the dust will be squashed onto the rollers.When this occurs enough times, dust settles on the rollers repeatedly until they no longer grab. Things you can do to stop this: Take the paper out of the printer and pull the plastic flap down when it won’t be used for more than a week to prevent dust from getting on the rollers.If you don’t have a flap, cover the area around the paper insert with something to keep dust out (for example:a small towel, a magazine, or anything else you have on hand) Use high-quality, “grabby” printer paper. I’ve said it before, but I’ll say it again: don’t use cheap paper. Always read the paper’s packaging to make sure it says it will work with inkjet or laser printers.This is not the case with all printer paper, contrary to popular belief. Since older printers already have rollers that have been used a lot, they should be printed on better grabby (or slightly textured) printer paper.It’s less expensive to purchase preferable paper over another printer, so it merits an attempt. Print something at least once per week. Printing without a printer is the main thing that causes rollers to fail more quickly than anything else. Assuming that you notice when you print that the initial not many pages “struggle” going through the printer and the rest go through alright from that point forward, odds are you’re not utilizing your printer enough.Typically, the rubber rollers are slightly warped here, but after sending a few pages, they return to their normal round shape and begin to grasp paper. Due to their manufacturing process, rubber rollers will warp if left unused for an extended period of time.Print more frequently in order to maintain proper roundness.The rollers will remain in good condition if you send at least one three-page job once per week to a printer. Clean your rollers. Once more, if your printer is still covered by a warranty, you should have it serviced.Depending on whether you can actually get to your rollers, cleaning them will either be simple or challenging.They can be cleaned if you can get to them. Cotton swabs and water are all you need to clean rubber rollers. The printer must be physically removed from the wall, the cotton swab must be dipped in water, the excess water must be squeezed out of the tip, and the rollers must be gently cleaned. Rub the roller with the wet side of a cotton swab, then rub it again with the dry side before moving on to the next rubber part until the job is done.

Companies all over the world are becoming increasingly concerned about the safety of their data and information in the era of cloud computing and digital business. Every business has an IT department that works to protect computers from viruses and provide safe connections for employees who use tablets and smartphones to remotely access applications. However, the security concerns do not end here. Have you considered the possibility of a security structure flaw in your office copy machine?According to Digital Copier Security’s John Juntunen: Since 2002, almost every digital copier has a hard drive. It stores an image of every document that is scanned, copied, or emailed by the machine, just like your personal computer does.So, what are the most important aspects of copy machine hard drives to know?In addition, do these hard drives for copy machines pose any security threats to your company? Basics of Copy Machine Hard Drives copy_machine_hard_driveMost of the time, copy machine hard drives can be found on devices that are used in the majority of offices and copy centers. These devices require multifunction applications, can handle a lot of work, and are shared by many people. Hard drives are now included in copy machines as a result of this. The hard drive permits a copier to fulfill its multifunction needs and stay up with the duplicate, print, fax and output projects it is approached to finish. A copy machine hard drive, for instance, enables one machine to handle a print job at the same time as another employee stands at the machine to make a copy. Additionally, projects can be stored in queue by multiple users on the hard drive. The hard drive can store information on upcoming print, fax, or copy jobs and automatically start them when a previous job is finished, even if one employee is working on a print job.The data on a copy machine hard drive should theoretically last until one of two things happens. First, when the hard drive reaches its storage limit, older data will be overwritten. Unless it is physically destroyed or manually erased using a software program, any data that is not overwritten will remain on it indefinitely. POTENTIAL SECURITY RISKS AND HOW TO PREVENT THEM An increasing number of wirelessly connected copy machines in office buildings and copy centers necessitate the availability of security software to guard against malicious use. Data encryption, authentication codes, and user access restrictions are all included in the majority of security kits offered by providers and manufacturers.