A Complete Guide to Ricoh Network Printer Configuration

A Complete Guide to Ricoh Network Printer Configuration

🔧 1. Initial Physical Setup

Before configuring the network settings:

• Unbox the printer and place it in the desired location.

• Connect the printer to a power source and turn it on.

• Connect the printer to your network using an Ethernet cable (recommended for stability) or Wi-Fi (if supported).

• Load paper and install toner cartridges.

🌐 2. Assigning a Network IP Address

You must assign an IP address so other devices can detect the printer.

Option 1: Automatically via DHCP

• Press User Tools / Settings > System Settings > Interface Settings.

• Set DHCP to “Auto-Obtain”.

Option 2: Manually Assign (Static IP)

• Go to User Tools / System Settings > Interface Settings.

• Set DHCP to “Off”.

• Enter:

  • IP Address

  • Subnet Mask

  • Gateway

• Press OK and restart the machine.

To check IP:

• Print the Configuration Page via User Tools > Printer Features > Print List.

🌐 3. Accessing Web Image Monitor

You can configure the printer using a web browser.

• Enter the printer’s IP in a web browser (e.g., http://192.168.1.100)

• Login (Default credentials):

  • Username: admin

  • Password: blank (or admin / refer to your model’s default)

🖥️ 4. Installing Printer Drivers on a PC

Download and install the driver from the Ricoh Official Website.

Steps:

• Select your printer model.

• Choose the correct driver for your OS (PCL6 is common).

• Install and during setup, choose Standard TCP/IP Port.

• Enter the printer IP.

• Select the appropriate model driver when prompted.

🖶 5. Configuring Print Function

Once installed, check:

• Devices and Printers > Right-click your Ricoh > Printer Properties.

• Print a test page.

📤 6. Setting Up Scanning to Folder (SMB)

This allows users to scan documents to a shared folder on a PC.

On PC:

• Create a folder (e.g., ScanDocs) and share it with Read/Write permissions.

• Note the PC name and folder name.

On Ricoh Web Image Monitor:

• Go to Address Book > Add a user.

• Enter:

  • Name: (e.g., John)

  • Folder Path: \\PC-Name\ScanDocs

  • Login User Name & Password (Windows credentials)

Enable SMB v1/v2 depending on the PC setup.

📧 7. Configuring Scan to Email (SMTP)

Used to send scanned documents directly to email addresses.

Steps:

• Go to Web Image Monitor > Device Management > Email Settings.

• Enter:

  • SMTP Server Name

  • Port (usually 465 or 587)

  • Enable SMTP Authentication

  • Sender Email Address

• Test the connection.

Example SMTP Settings (Gmail):

• SMTP Server: smtp.gmail.com

• Port: 587

• Encryption: TLS

• Username: your Gmail

• App password (if 2FA is enabled)

🔐 8. Enabling User Authentication (Optional)

To restrict printing/scanning by user.

• Go to Web Image Monitor > Login Settings or User Authentication.

• Enable Basic Authentication.

• Add users with PINs or usernames/passwords.

🧾 9. Checking Printer Status and Usage

You can track usage and toner levels:

• Web Image Monitor > Counter: View copy/print totals.

• Supplies Info: Toner, drum, waste toner bottle status.

🧠 10. Additional Configuration (Optional)

A. Eco-Friendly Settings

• Enable Duplex printing by default.

• Set Sleep Mode timer to reduce energy use.

B. Secure Print

• Require users to enter a PIN before releasing print jobs:

  • Enable Locked Print in driver settings.

  • On the printer, go to Print Jobs > Select your job > Enter PIN > Print.

C. Adding Shortcuts to Home Screen

• You can customize the Ricoh home screen for quick scan or copy options.

  • User Tools > Customize Home > Add program shortcut.

🧰 11. Troubleshooting Tips