How to Configure Network Printing on Ricoh Devices

Configuring network printing on Ricoh devices involves several steps, including connecting the printer to the network, installing drivers, and setting up users for printing. Follow these detailed steps to ensure proper setup:

Step 1: Connect the Ricoh Printer to the Network

1. Access Printer Network Settings

   • Press the Home button on the Ricoh machine.
   • Select User Tools / Counter > Machine Features > System Settings.
   • Navigate to Interface Settings and choose Network Settings.

2. Assign an IP Address (If Not Using DHCP)

   • Go to Machine IPv4 Address or TCP/IP Settings.
   • Set a Static IP Address, Subnet Mask, and Default Gateway.
   • Save and restart the printer if necessary.

3. Verify Network Connectivity

   • Print a configuration page:
     • Press User Tools / Counter > Printer Features > Print Configuration Page.
   • Check if the assigned IP address appears correctly.
   • Try pinging the printer from a computer on the same network.

Step 2: Install Ricoh Printer Drivers on Computers

For Windows

1. Download the Latest Driver

   • Visit Ricoh’s official website and search for your printer model.
   • Download the appropriate driver (PCL6, PostScript, or Universal Driver).

2. Add Printer via IP Address

   • Open Control Panel > Devices and Printers.
   • Click Add a Printer > The printer I want isn’t listed.
   • Choose Add a printer using a TCP/IP address or hostname.
   • Enter the printer’s IP address.
   • Click Next, select Have Disk, and install the downloaded driver.

3. Set the Default Printer Preferences

   • Right-click the printer in Devices and Printers.
   • Select Printing Preferences and adjust settings (paper size, duplex, color, etc.).

For Mac

1. Go to System Preferences > Printers & Scanners.
2. Click Add (+) > IP.
3. Enter the Printer IP Address and choose LPR or IPP as the protocol.
4. Select the correct Ricoh driver from the list.
5. Click Add to complete the setup.

Step 3: Configure Printer Sharing (Optional)

1. Enable Printer Sharing on a Server/PC

   • Go to Control Panel > Devices and Printers.
   • Right-click the printer > Printer Properties.
   • Go to the Sharing tab and enable Share this printer.

2. Connect Other Computers to the Shared Printer

   • Open Run (Win + R) > type \\server-name or \\IP-address.
   • Right-click the printer and choose Connect.

Step 4: Test the Printer

1. Print a Test Page
   • Go to Devices and Printers.
   • Right-click the printer > Printer Properties > Print Test Page.
2. Check Printing Status
   • Ensure the print job appears in the queue and is processed correctly.
   • If issues occur, check connectivity, drivers, and paper jams.

Step 5: Set Up Advanced Features (Optional)

1. Secure Print with PIN Code

   • Enable User Authentication in printer settings.
   • When printing, select Secure Print and enter a PIN.
   • Retrieve the document by entering the PIN at the Ricoh device.

2. Mobile Printing

   • Install Ricoh Smart Device Connector on your smartphone.
   • Connect via Wi-Fi and select the printer.
   • Print directly from your phone.

3. Set Quotas for Users

   • Use Web Image Monitor to create user accounts.
   • Assign printing limits per user.

Troubleshooting Tips

• Printer not detected? Ensure the IP address is correct and network cables are connected.
• Print jobs stuck? Restart the print spooler service (services.msc in Windows).
• Poor print quality? Check toner levels and clean print heads.