Setting Up Printing on Ricoh Machines

Step 1: Install the Printer Driver

1. Download the Driver:

   • Go to the Ricoh website and search for the appropriate driver for your printer model.
   • Download the correct driver (PostScript, PCL, or Universal Printer Driver).

2. Install the Driver on Your Computer:

   • Run the downloaded installer.
   • Follow the on-screen instructions and select the connection type:
     • USB Connection – Plug the USB cable into your computer.
     • Network Connection (TCP/IP) – Enter the printer’s IP address.
   • Finish the installation and restart the computer if necessary.

3. Verify the Printer Connection:

   • Open “Control Panel” > “Devices and Printers.”
   • Right-click on the Ricoh printer and select Print Test Page to confirm the setup.

Step 2: Configure Printing Preferences

1. Open “Control Panel” > “Devices and Printers.”
2. Right-click on the Ricoh printer and select Printing Preferences.
3. Adjust settings like:
   • Paper Size
   • Duplex Printing (Double-sided)
   • Toner Saving Mode
   • Secure Print (if enabled) – Set up a PIN to release print jobs.

Step 3: Enable Mobile Printing (Optional)

1. Using Ricoh Smart Device Connector App:
   • Install the Ricoh Smart Device Connector app from the Play Store or App Store.
   • Connect to the same Wi-Fi network as the Ricoh printer.
   • Open the app and select Print.
   • Choose the file and send it to the Ricoh printer.

Setting Up Scanning on Ricoh Machines

Step 1: Configure Scan to Email (SMTP)

1. Access the Ricoh Web Image Monitor by entering the printer’s IP address in a web browser.
2. Log in as an Administrator (default credentials may be “admin” / no password or “admin” / “password”).
3. Navigate to Device Management > Configuration.
4. Find the Email (SMTP) Settings and configure:
   • SMTP Server Address (e.g., smtp.gmail.com for Gmail).
   • SMTP Authentication (Enable it and enter the email credentials).
   • Enable SSL/TLS if required by the email provider.
5. Save the settings and test by sending an email.

Step 2: Set Up Scan to Folder (SMB)

1. Create a shared folder on your computer.

   • Right-click on the folder > Properties > Sharing > Advanced Sharing > Enable Share.
   • Click Permissions and allow “Everyone” to have “Read/Write” access.

2. Get Your Computer’s Network Path:

   • Press Win + R > type cmd > enter ipconfig and note the IPv4 Address.
   • The network path will be: \\your-computer-IP\shared-folder-name

3. Configure the Scanner on the Ricoh Machine:

   • Access the Web Image Monitor.
   • Go to Address Book > Add New Destination.
   • Select SMB and enter:
     • Path: \\your-computer-IP\shared-folder-name
     • Username & Password (of the computer for authentication).
   • Save and test by scanning a document.

Step 3: Configure Scan to USB (Optional)

1. Insert a USB drive into the Ricoh machine.
2. Press Scanner on the Ricoh control panel.
3. Choose Scan to USB.
4. Select the scan format (PDF, JPEG, etc.).
5. Press Start to scan and save the file to the USB drive.

Final Testing

• For Printing: Print a test page from the computer.
• For Scanning: Scan a document to email, folder, or USB to confirm functionality.