In today’s digital world, document security is a crucial concern for businesses and individuals alike. Ricoh offers Secure Print as an effective solution to prevent unauthorized access to sensitive information during printing. This feature ensures that confidential documents do not sit unattended in printer trays, reducing the risk of data breaches.
How Secure Printing Works
Secure Print allows users to send a print job to a Ricoh machine but holds the document in the print queue until the user authenticates at the printer. Authentication can be done using a PIN code, user ID/password, or an access card (depending on the machine’s configuration).
Here’s how it works:
Send the Print Job
When printing from a computer, the user selects the Secure Print option in the print settings.
The user then sets a PIN or enters a user ID to lock the print job.
Authenticate at the Printer
The user approaches the Ricoh printer and accesses the Secure Print menu.
They enter the PIN or swipe their access card to verify their identity.
Release the Print Job
Once authenticated, the user can select the document and print it immediately.
If multiple jobs are pending, the user can choose which documents to print or delete.
Benefits of Secure Printing
Prevents Unauthorized Access – Ensures only the intended recipient can retrieve the printed document.
Reduces Paper Waste – Unclaimed print jobs are not automatically printed, reducing unnecessary paper usage.
Enhances Confidentiality – Ideal for printing sensitive business reports, employee records, or personal documents.
Supports Compliance – Helps organizations comply with data protection regulations like GDPR or ISO 27001.
Additional Security Features
User Authentication via LDAP or Active Directory – Restricts printing based on user credentials.
Auto Job Deletion – Automatically deletes unclaimed print jobs after a set period.
Encryption & Secure Print Release – Encrypts data during transmission for additional security.
How to Enable Secure Printing on a Ricoh Machine
Open the printer properties on your computer.
Go to the Job Type section and select Locked Print (or Secure Print).
Enter a PIN code when prompted.
Send the print job and retrieve it by entering the PIN at the printer.
By enabling Secure Print on your Ricoh machine, you can protect confidential information, reduce security risks, and improve printing efficiency in your workplace.
